Proofreading is generally considered to be the very final check for spelling, grammar, punctuation and consistency that’s done to a piece of work before it’s printed or published. At this stage, there shouldn’t be any major structural amendments or rewriting needed.

Mostly, proofreading is done to a fully designed PDF document, using Adobe Acrobat ‘Annotations’ tools, but we also proofread typed Microsoft Word documents using ‘Tracked Changes’. We’ll even mark-up using internationally recognised proofreading symbols onto a hard copy, if requested.

Regardless of the format, our team will ensure your work is correct, consistent, professional and well presented. The text will be checked letter by letter and word by word for typos, and to make sure there are no errors in punctuation, grammar, context, or design or layout consistency. Any errors and inconsistencies will be marked up in a clear and simple manner, making sure our intension is obvious. The material will be provided back as a PDF or Word email attachment, or as a hard copy in you’d prefer and time allows.

Some of our clients will hire us to look over their document once only – either as copy editing in Word or as proofreading onto a PDF – but others will ask us to do both… especially for larger documents like annual reports and prospectuses.

It’s always a good idea to copy edit large or important documents in Word first, before proofreading the designed version prior to it being printed or published, as accidental errors often occur when the text is transferred from Word into a graphic design programme. We also proof for design and artwork consistency, meaning your layout and formatting will always be looked at as well as your copy.